Visa and Consular Affairs
Visa and Consular Affairs
Consular Affairs aims to facilitate the implementation of foreign students' affairs (such as Educational/Student Visa, Residency Permit, Extension of Residency, etc) through contact with the International Students Organization of the Ministry of Science, Research and Technology. In order to coordinate and comply with consular rules, knowledge of relevant principles and rules is essential for all non-Iranian students and they are expected to be aware of the relevant laws and act accordingly.
Office Contacts:
Should you have any queries about your Consular Affairs as an International Student at Urmia University, Please feel free to contact the staff of the office to help you:
Manager of Consular Affairs: Mr. Mohammadi
Room 2, International Campus of Urmia University
Tel: +984433450111 Ext: 139
Email: S.MOHAMMADI@URMIA.AC.IR
Consular and Residence Affairs Staff: Ms. Hasanzadeh
Room 4, International Campus of Urmia University
Tel: +984433450111 Ext: 125
Email: F.HASANZADEH@URMIA.AC.IR
Consular and Residence Affairs Staff: Ms. Farajzadeh
Room 3, International Campus of Urmia University
Tel: +984433450111 Ext: 125
Email: M.FARAJZADEH@URMIA.AC.IR
Visa and Residence Permits Staff: Mr. Fathollahi
Room 5, International Campus of Urmia University
Tel: +984433450111 Ext: 125
Email: VISAURMIA@GMAIL.COM
Educational Visa
Students wishing to study at Urmia University are required to enter the country with an Educational visa (E Visa). For this purpose, applicants who have been accepted to the University of Urmia are required to submit the following documents to the Consular Office of International Relations Office of Urmia University.
It is imperative that students pay attention to the expiry date of their passport and to replace it six months before the expiry date. Upon the issuance of the Visa Grant Form, the applicant will be notified by email to visit the Iranian Embassy or Consulate in the country concerned to collect their student E visa within the deadline set out in the said Form.
Required Documents and Workflow of Educational Visa (E-Visa):
- Color scan of personal photo (Size: 400*600 less than 50 kb, white background, jpg/jpeg format)
- Color scan of passport (Size: 600*800 less than 100 kb)
- Filling out the Visa application Form (download here) according to the passport information ( English column is mandatory/ Persian column is optional )
- Emailing the documents to: visaurmia@gmail.com
- The consular office of the university registers the applicant's request in the relevant system.
- The student visa application is reviewed by the Student Affairs Organization and the Ministry of Foreign Affairs.
- The result of the application will be announced to the student through email or social networks . The request is either approved or rejected:
- If the application is rejected and there are defects in the information or documents, the request should be resubmitted after submission of required information or documents.
- If the application is approved by Student Affairs Organization and Ministry of Foreign Affairs, the student should refer to the Iranian consulate in the home country.
- After receiving the visa, the student should go to the consular affairs office of the university.
Note 1: Please note the deadline for applying for a student visa as of the date listed on the Visa Grant Sheet.
Note 2: Passports valid for less than 6 months will not be processed.
Note 3: Make sure to include the student’s email address and WhatsApp number accurately because the student visa is sent to these addresses.
Note 4: Immediately after receiving a student visa, students need to refer to the consular post (Iranian embassy or consulate in the home country) as stated in the visa file to receive the original of their sealed visa, and visit the university.
Note 5: After arriving in Iran on a student visa, please note the one-month residency application deadline.
Note 6: If you do not apply for a residency within the timeframe mentioned above, apply for a student visa extension.
Note 7: It is required when picking up the visa from the consulate of the home country and also when entering Iran, the information of the student visa must be registered in the relevant systems.
Educational Residency
Students who have entered Iran with a study visa must apply for a residency permit after finalizing their registration at Urmia University. For this purpose, international students are required to submit the following documents to the Consular Office of International Relations Office of Urmia University and refrain from leaving the country during the process of issuing a residency permit. It is noteworthy that the residence is issued for one year.
Required Documents and Workflow of a One-year Educational Residency Permit:
- International students should visit the Consular Office of Urmia University in person with their student visa and passport.
- After checking the student's documents, the consular office processes the student's residence request.
- After 48 hours, the code for the study residence request will be issued by the immigration and passport police of Iran.
- A dormitory is requested for the international student and the student's place of residence is determined.
- The passport of the international student is sent to the immigration and passport police of Iran, to register the residence permit.
- The passport will be stamped and submitted to the international student after entering the necessary information and issuance of the residence permit.
- Issuance of academic residence is usually for one year , and the student must extend the residence one month before the expiration of the period specified in the residence permit. It takes 10 days to review the documents
Note 1: The residency permit should be collected in person from the Consular Office of the university after approximately one month.
Note 2: The residency permit applicant is not allowed to leave the country after visiting the university and completing the application for a residency permit until receiving the one-year permit.
Required Documents and Workflow of Issuance of Educational Residency Permit Extension:
- International students should extend their stay one month prior to the expiry of their One-year Educational Residency Permit.
- To issue a permit to extend the residency, it is mandatory to submit the confirmation of the dormitories office.
- The request for the issuance of the Educational Residency Permit is registered by the consular affairs office of the university in the electronic application system.
- After a one-week stop, the permit to extend the Residency Permit will be issued by the immigration and passport police of Iran.
Required Documents and Workflow for Issuance of Exit and Return Permit:
- International students should visit the Consular Office of Urmia University in person 10 days before their decision to leave Iran, with their student visa and passport.
- In order to issue the Exit and Return Permit, it is mandatory to submit the confirmation of the dormitories office.
- The Consular office processes the student's residence status and checks the documents.
- The passport of the international student is sent to the immigration and passport police of Iran, to issue the Exit and Return Permit.
- The Exit and Return Permit is usually issued and submitted to the student in less than two working days.
Note 1: According to the regulations of the Immigration and Passport Police of Iran, each international student has the right to leave the border (Exit Iran) 4 times a year.
Note 2: According to the regulations of the Immigration and Passport Police of Iran, each international student has the right to stay in his home country for only 3 months every time he exits Iran, otherwise his visa and residency permit will be canceled.
Required Documents and Workflow for Issuance of Definite Exit Permit:
- The Alumni Department of Urmia University sends a letter to the Consular Affairs Office confirming the completion of the International student's studies.
- The request for the issuance of a definitive exit permit is registered by the consular affairs office of the university in the electronic application system.
- After a one-week stop, the definitive exit permit will be issued by the immigration and passport police of Iran.